- Online setup with chair name, event, themes, dates and deadlines
- Instant site setup
- Easy import/add and invite participants
- Bulk add through excel/csv files or gmail contacts
Integrated user management
- Multiple role support with automatic and invited role assignments
- User login and reviewer availability across conferences
- Automatic reviewer matching
- Automated emails
- Revised paper submissions
- Plagiarism check
- Presentation uploads
- Automatic session scheduling and presentation assignments to sessions
- Online sponsor signups
- Add sponsored candidates for registration discounts / passes
- Setup offline or online payments
- Set delegate categories and registration types
- Automatic invoice and pass generation
- Accomodation booking for conference hotels
Event books & certificates
- Automated pdf generation
- Book of abstracts
- Full paper proceedings
- Participation certificates
- Program Schedule
- Delegate Information
- Attendee Networking
- Venue map & directions
- Speaker & talk info
Front Desk App
- Attendee Check-In
- Digital Food Coupons
- Registration Kit
Ivy is an amazing and feature-rich event management platform. It effortlessly and seamlessly handles all aspects of organizing a major event. The entire event management life cycle from setup of website to post event feedback gets covered through the platform.
How does create site work?
From the minute you create your free event site on Ivy, you can relax and let our platform work for you. Your event website is automatically generated, and auto-updated from data you input into our platform. It is completely secure for all event actions and transactions. You can setup the deadlines for paper submissions, submission type (extended abstract / paper), paper templates, delegate categories, registration rates and bank a/c details. Online payments are easily setup directly to your account once you scan and upload a few documents such as a/c PAN and chequebook. Accomodation rates can also be specified in the system.
How do I add other organizing committee members?
User invites can be sent by uploading your contacts through a csv file and choosing roles such as panelist, reviewer, organiser, sponsor etc. It is possible to customise all emails sent through the system by editing the templates. Once they receive the automatic email with their user credentials, they can login and access functionality allowed by their role.
What about my target audience?
Users can sign up and submit papers or register themselves through our easy-to-use platform. Or you can send invites in bulk through a csv file of such contacts. They can view submitted abstracts or papers and their status, eg. accept/reject status, reviewer comments, reply to comments and submit revised papers. They can register for main event or optional sub-events, workshops,etc., book conference accomodation, generate invoices and complete payments. They can link registrations to papers. Once schedule is finalised, they can upload their presentations.
We have multiple tracks with individual themes, track chairs who will handle papers from their tracks, and lazy reviewers who need several reminders. Can your system handle that?
Our paper submission system has been designed meticulously, and feedback has been incorporated from multiple conferences held by top institutes and societies. Detailed paper submission functionality is available for assigned reviewers and authors, including reviewer search by specialization, reviewer comments and author revised and camera-ready paper submissions.
How do online payments work?
We can setup online domestic and international payments to Indian customers through our PayU account within a day, after you upload your documents. Payments are routed directly to your conference bank account. For international customers, we need you to have a Paypal account, which we can configure in our system.
Perfect. Whats more?
With Ivy, you get much more than what you expected. Automated schedule generation, delegate pass and invoice downloads are just a few of the click-of-a-button features available on Ivy. Participant certificates , proceedings and book of abstracts can be downloaded by chair in pdf format. A registration check-in app is available for quick frontdesk check-ins, digital food coupons, and registration kit distribution checks at the time of the event. Reports on attendee participation are available in our system post event.
What about mobile apps for my attendees?
A slick, branded attendee app is available for your delegates. Delegate networking, viewing speakers, messaging them, adding presentations to calendar, viewing venue maps and getting directions, announcements are some of the amazing features available in the app.